How to be more productive: 16 hacks to apply today

How to be more productive

how to be more productive does not stop haunting our minds. The desire to be more organized, efficient and make the most of time requires a continuous effort. If you don’t have the commitment and attitude to maximize your productivity, it will be difficult for you to do so. For this, we leave you our best recommendations.

7 habits to be more productive and efficient at work

In the fight to know how to be more productive, you will have to make some necessary changes in your perspective on what it means to be efficient. Since technology, multi-tasking and a greater amount of stimuli affect productivity, the conditions around you are responsible for slowing down the actions that lead to the right approach.

Next, I will show you 7 tips to be more productive that you can apply today. With these “simple” changes, you will learn how to be organized and better manage your time to have a better balance in your professional life:

Start with a daily or weekly agenda

To be more efficient you must make all kinds of commitments to yourself if you want to succeed in this purpose. Many experts recommend that you try to divide your day or week into blocks assigned to activities or tasks that fit your pace. It’s more about having a roadmap to follow than worrying about completing everything in advance.

Is work schedule or task schedule can be done over the weekend or sometime before starting the day. As you are going to have the blocks well specified, at what time do you plan to dedicate yourself to this or that thing, you can concentrate on completing what you have marked as a priorityAnd if something unexpected comes up, you will know how to make room for it.

Delve into the pending task

It is not uncommon that our first ideas about a project or problem are not the best. Sometimes, to be more productive, you need to deliberately ponder the matter in a variety of situations. Maybe on your morning jog, watching TV, walking the pet or while riding the subway.

This should not be confused with dedicating yourself exclusively to that specific job or issue. It is a way of retracing your steps to find a solution from another perspective. As long as you are not “busy”, strictly speaking, you can make a habit out of that time to be more efficient.

Do only one thing at a time

Many of the current problems that affect our attention span arise from doing too many things at once. Increasing productivity does not mean being on top of several tasks and not solving any. Instead, it implies going step by step, complying with what is a priority and not leaving things half done.

By understanding how to manage your time to be more productive, you put your attention on the task at hand and eliminate possible distractions. The main cause of inefficient work is related to being aware of the mail, social media, the browser, the chat with the colleague and everything that does not have to do with doing the day’s work.

Focus on short, intense periods

To be more productive at work or any personal aspect, you need to incorporate a system that allows you to extend your attention beyond a few seconds. In this sense, I suggest you:

  1. Work or dedicate yourself to the activity for 25 min
  2. Rest 5 min.
  3. Repeat the previous two steps 3 or 4 times and then take a break between 10 and 15 min.

With this method you must also apply the premise of do only one thing at a time. That is, when you are rested, check social media and finish, check the email and close it. Other specialists on the subject suggest having a coffee, going for a walk or doing anything that is not related to the pending activity.

Set deadlines

The challenge of being more productive implies that you must have big goals and small goals to meet them. Any task or activity can be divided into steps that you must execute from time to time. The advantage of this system is that it allows you to regulate the natural stress of completing the project before or during the deadline.

Although productivity gurus prefer to handle the difficult things first, it is not a mantra that you should follow to the letter. If you think that solving the simplest aspects first will give you more time to cover the most complicated, you can gradually test which recipe best suits your abilities and sense of organization.

Implement slow work

Being attentive to everything that arises at work or in your personal life can lead you to lose your focus more easily. There are few reasons that justify a frenetic pace in life. This can be changed by slow work, a method that eliminates multitasking, allocates more time to each task and sets reasonable daily work goals.

Those who tell you that in this life you have to live fast and do as much as possible during a day, surely they are more concerned with success than with fulfillment. Good communication of expectations and a job well done is what must prevail, something that many clients appreciate more than simply sticking to it.

Work your creativity

Another habit to be more productive is to understand how the creativity mechanism works in your brain to know how to stimulate it. This internal communication occurs in 3 main networks: the default network (responsible for brainstorming and daydreaming), the salience network (responsible for changing the switch and environmental stimuli), and the executive network (responsible for attention).

Highly developed creative abilities depend on how your brain can act simultaneously between these 3 networks. How to improve this aspect? We invite you to include stimulating cognitive activities, such as chess, reading fiction, writing in different genres, dancing or participating in arts or crafts that promote this connection.

6 tips to be more productive in business

Being efficient and organized when starting a business can make the difference between success or failure. Time represents your most precious resource, so you must know how to make the most of it. To achieve this, you will need the following habits to be more productive:

tips to be more productive in business.

6 tips to be more productive in business

Being efficient and organized when starting a business can make the difference between success or failure. Time represents your most precious resource, so you must know how to make the most of it. To achieve this, you will need the following habits to be more productive:

  1. Technology (without going over)Technology makes it easier for you to do your tasks more efficiently. For example, tools like Google Docs allow you to work collaboratively on a text, instead of sending you a file by email every time you make a change. Surely it has ever happened to you to send you a document in Word that ends in revision number 10 The trick with technology? Stop using (or disconnect) any tool that does not help you to perform the task.
  2. Solve the problems now. Unlike everyday life, companies require quick and effective solutions. This advice serves to avoid the “snowball” effect and then you have to deal with a real catastrophe. If you have 30 min or more, act according to the magnitude of the situation.
  3. Learn to deny yourself. Although many times you do not want to say “NO” to someone, it is an essential quality to focus and fulfill your pending. Always ask yourself, is it going to bring value to the company to carry out this task and leave aside what I have pending to do? The article on the 80/20 rule will help you with this.
  4. It favors positive energy. Just as we were taught to flee from toxic people, negative energy can be very damaging in the work environment. In addition to wasting time listening to complaints, these attitudes towards life only make you question your path and rob you of much of your motivation. Focus on finding spaces to promote that positive energy with your colleagues. The coffee break, the activities outside the company, eating together during the noon break or, simply, making a few jokes during the day to create a more relaxed environment. All of these little things add up to create a more efficient and compact team.
  5. Write down so you don’t forget. There are many ways to be organized and productive. One of them is to carry a notebook with you to write down your schedule for the day, readjust your tasks or write down your ideas. You also have mobile applications that serve as a reminder or organizer to be on top of your responsibilities. There are many possibilities to organize your tasks. The secret? Create a routine and always write them down!
  6. Respond when necessary. If I had to reply to all the people who write to me throughout the week, I would need another life.That is why I quickly filter all the messages that do not interest me from a strategic point of view or that provide very little information (I hope nobody take it personally).

3 keys to be more productive in your personal life

Discovering how to be organized has positive effects not only in the business world, but in everyday life. Beyond helping you excel in the office, it can help you with your sense of personal fulfillment. Many people complain that they are not doing enough, that they lack time, or that their problems overwhelm them. This may be due, in part, to inefficient organization of your time.

Using our time in a more efficient way generates a greater motivation to achieve what we propose. If you agree with this, take a look at the following tips to be more productive:


As with work, planning your day can do wonders for your emotional well-being. At this point, we recommend 4 key aspects:

  • Lists. Indicated by the best specialists, this resource serves to outline the activities in a simple, precise and concrete way. Here you include the result of achieving a goal and the steps when it comes to a large project that you need to break down into smaller goals.
  • Priorities. Any goal in your life can be more or less relevant to achieving the success you want. Using a known reference (the Eisenhower matrix), you can classify them like this: important / urgent, important / not urgent, not relevant / urgent, and not relevant / not urgent.
  • Goals. Motivation is an important concept to consider when organizing. Setting goals helps you set a roadmap to follow and value the things you achieve. And remember, if you set a very complicated goal, try breaking it down into small, easy-to-reach milestones. In this way your motivation will remain intact.
  • Evolution. Due to our nature, sometimes we go through good times and others not so many. Being “down” should not prevent you from advancing in your achievements. If things haven’t worked out the way you expected, evaluate, adjust, and keep trying. The important thing is not to give up, show resilience and reward yourself for the progress you have made. (A little advice: most of the things that happen to us are the product of our imagination )


It’s funny to think that we pay less and less attention to get things done. Mobile, social networks, meetings, … there are numerous time thieves that do not allow you to carry out your tasks in a conscious way (in other words, be 100% in the now) In terms of efficiency, it is very harmful in your profession or personal life. If you can’t focus enough, you won’t be able to improve your productivity. And what is worse, you will have your head 24 hours a day full of distractions and thoughts, .. that are useless and absorb all your energy.

On the other hand, focusing doesn’t just focus on eliminating distractions. It is also based on knowing how to assess which of the tasks you are going to perform are the ones that will generate the best results, benefits or greater satisfaction.

Keeping these two parameters in mind, here are my three tips:

  • Analyze your most productive moments. There are people day or night when it comes to finding that ideal total concentration to tackle a problem or an activity. Identify which group you are in so that you can perform much more.
  • Keep your home tidy. Clutter is a distraction when organizing your ideas. Try to apply a minimalist approach so you don’t have a lot of things scattered around and only use what you need.
  • When you do a task, use only the tools necessary for that purpose. Focus on the task you are doing to the best of your ability and don’t give in to temptation until you’re done.
  • Apply the Pareto Law to decide which activities will bring you the greatest benefit. Being efficient is not about doing the greatest number of things, but the greatest number of things that bring you greater well-being, whether at an economic, family or metaphysical level.

take care of yourself

Staying focused on daily goals or tasks requires a good dose of energy and your body responding to emotional and mental demands. In addition to exercising regularly to release stress, keep these tips in mind:

  • Eat healthy. As much as the culture tells you otherwise, heavy and processed foods do not help you perform as you want. Taking care of your diet is essential to be attentive, awake and wanting each day to be a productive experience.
  • Seize the day. Those who understand the power of carpe diem are those who have the disposition to be more productive in their lives and careers. This internalization involves getting up early, having a good breakfast, calmly planning or reviewing the day’s activities, and even getting something ahead.
  • Sleep well. The idea of ​​having a proper rest does not have to be a law written in stone. While the recommendation for adults is 7 hours, this depends on how your mind and body function. There are those who with 5 or 6 hours have enough to feel renewed. What is proven is that if you rest properly, your performance will be higher.

Conclusion: How to increase your productivity (and be happier)

In the search for how to be more productive, you will find a series of internal and external obstacles that will try to sabotage your intentions. It is not an easy path and requires a lot of discipline, because the secret is not only in applying these tips, but in creating routines with them that little by little take hold in your day-to-day life.